CoW

THAT the rules of procedure be suspended respecting the Notice of Motion under Agenda Item 10 a. to allow it to be addressed at tonight’s Committee of the Whole meeting in order for staff to be hired for the amended Compost Yard hours, if approved; and THAT the agenda be amended to remove item 11. 3, Community Planning Matter on the Closed Session; and THAT the agenda be accepted as amended.

THAT the Committee of the Whole Minutes dated April 4, 2023 be accepted as presented.

THAT Council accepts the Carleton Place Wastewater System 2022 Annual Report as information; and THAT the report be made available to the Public via the Town’s Website.

THAT Council authorize staff to expand the contract for Tender PW2-2023 Asphalt Reconstruction & Overlay, to include Coleman Street between McNeely Ave. and McGregor St., Concession 8 between Industrial Ave. and Townline Road, and two new lifts of asphalt on Ferrill Cr. and Mailey Dr., as outlined in the report prepared by the Director of Public Works dated April 25, 2023.

THAT the Committee herby authorizes the approval of application DP3-07-2022 for the vacant property on Victoria Street, legally described as Part Lot 16 Section C Plan 276 Lanark, being Part 2 on Reference Plan 27R-2795 (to be known as 81-83 Victoria Street); and THAT the Committee directs Staff to issue a Development Permit in accordance with Section 2.24 of the Development Permit By-law 15-2015, subject to the following condition: THAT the Town include language in the Development Permit Agreement that speaks to the existence of the right-of-way easement in favour of 85-87 Victoria Street.

THAT Council pass the proposed Sale of Land By-law which will repeal By-law 06-2012.

THAT Council authorize the CAO to enter into a Memorandum of Understanding with Freska Café and Eatery for the erection of a pop-up patio on the Bridge Street Road allowance for the 2023 season.

THAT Council approves the By-law Department participating in the Food for Fines Campaign as outlined in the Director of Protective Services' Report dated April 25, 2023.

THAT Council approves Carleton Place Childcare amending its School Age Services to remove the requirement for the Centre providing lunches as part of the program on days that they attend full childcare effective June 2023; and THAT upon enrollment in the program, parents be requested to make Carambeck their child’s one bus stop effective September 2023 resulting in the removal of the requirement for the Centre to provide additional transportation.

THAT for item C. Delegated Authority to Specified Staff Authorities of the Delegated Authority By-law 94-2020 to be amended to include delegation of authority to the Manager of Recreation and Culture to approve road closures and road uses for new festivals and events without further Council approval.

THAT Franklin Street between Beckwith Street and Judson Street be permitted to be closed on Saturday, May 6, 2023 from 8:00 a.m. – 6:00 p.m. for the Indigenous Arts and Culture Fair that is being hosted by Zion Memorial United Church.

THAT Council receives the Financial Report from the Treasurer to March 31, 2023, as information.

THAT Council approve the Liquor Licensing for Temporary Patio Extensions Policy; and THAT a by-law be passed to amend the Town’s Fees and Charges By-law 69-2022 to incorporate the fee associated with the new licensing provisions.

THAT Council pass a by-law to approve the updates to the Code of Conduct for Members of Council and Local Boards policy.

THAT the following minutes be received: Library Board, March 15, 2023 BIA Annual General Meeting, March 20, 2023 Parks and Recreation Committee, April 3, 2023 Environmental Advisory Committee, April 6, 2023

THAT the Parks and Recreation Committee Terms of Reference be approved.

THAT the 2023 annual membership fee changes for swim and Aquafit memberships for adults and seniors be approved as outlined in the Manager of Recreation and Culture's Report dated April 3, 2023; and THAT the Senior age be set at 65 years; and THAT the Carleton Place Fees and Charges By-law 69-2022 be amended to reflect these changes.

THAT the Recreation and Culture Volunteer Policy be approved.

THAT the Information Listing dated April 25, 2023 be received as information

THAT the hours of the Carleton Place Compost Yard be extended on a trial basis for the months of May to October, 2023 (until season closure) as follows: CURRENT/ DAYS CURRENT HOURS PROPOSED HOURS DIFFERENCE Wednesdays 3:00 p.m. – 8:00 p.m., (5 hours) 3:00 p.m. – 8:00 p.m., (5 hours) No change Saturdays 8:00 a.m. – 12 noon (4 hours) 8:00 a.m. – 3:00 p.m. (7 hours) 3 hours and that any budget deviation be taken from the year end surplus, if any or from Administrative reserves.

THAT the Committee move into closed session at 8:06 p.m. to discuss matters subject to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board (item 2) (d) labour relations or employee negotiations (item 1); and THAT Diane Smithson, CAO, and Stacey Blair, Clerk be permitted to participate in the meeting.

THAT the Committee return to regular session at 8:36 p.m.

THAT Council approve the creation of a part time Deputy Clerk position in the Clerk's Department.

THAT Council declare the property known as part of lot 16, Concession 11, designated as parts 3 and 8 on reference plan 27R11243, Town of Carleton Place, 35 Roe Street, as surplus to the Town's requirements and that staff be directed to list the property for sale on the Town's website.

THAT the meeting be adjourned at 8:37 p.m.

THAT the hours of the Carleton Place Compost Yard be extended on a trial basis for the months of May to October, 2023 (until season closure) as follows: CURRENT/DAYS CURRENT PROPOSED DIFFERENCE HOURS HOURS Wednesdays 3:00 p.m. – 3:00 p.m. – No change 8:00 p.m.,(5 8:00 p.m.,(5 hours) hours) Saturdays 8:00 a.m. – 8:00 a.m. – 3 hours 12 noon(4 3:00 p.m.(7 hours) hours) and that any budget deviation be taken from the year end surplus, if any or from Administrative reserves.