Council Meeting

THAT the Agenda be approved as presented.

THAT the Council Minutes dated June 9th, 2020 be accepted as presented.

THAT Council recess at 6:02 p.m. to move into Committee of the Whole prior to resuming with the remainder of the regular Council Meeting in order to finish the business of Council prior to the summer break.

THAT Council return to regular session at 6:45 p.m.

THAT Council receive the Consent Reports dated June 9th and 23rd, 2020: Policy Review Annual Integrity Commissioner Report (Communication 131077) THAT Council receive the 2019 annual report of the Town’s Integrity Commissioner as information. Consent Motions from Committee of the Whole, June 23, 2020 Corporate Services Financial Report to May 31, 2020 (Communication 131079) THAT Council receive the Financial Report from the Treasurer to May 31, 2020 as information.

WHEREAS The COVID-19 pandemic has had a major impact on restaurants and businesses within the Town of Carleton Place; and WHEREAS with respect to restaurants, it is anticipated that even when restaurants are permitted by the Province to open again, it will likely be with certain public health requirements which will limit seating capacities which will continue to have negative impacts on the viability of many restaurants; and WHEREAS, the Town would like to assist restaurants by allowing for temporary outdoor patios and other retail businesses by allowing for additional temporary retail spaces which could help improve their viability in the long-term; and THAT as per Section 3.44.2 of the Development Permit By-law, Council has the ability to vary the standards, provisions and requirements of the Development Permit By-law of the stated standards subject to the below requirements: 1. That the project is consistent with and complies with the Provincial Policy Statement (PPS) 2020, Lanark County Sustainable Communities Official Plan, and the Town of Carleton Place Official Plan as well as all regulations related to the provincial COVID-19 Emergency Order; 2. That staff is satisfied that all criteria of the Development Permit By-law have been met or as directed by Council; NOW THEREFORE, Council hereby waives all requirements of the Development Permit By-law as per Section 3.44.2 including the requirements for, but not limited to: temporary uses, setbacks, lot coverage, parking re

That the Memorandum of Understanding be amended to extend the deadline for the flex spaces to October 13th, 2020.

BE IT RESOLVED THAT in response to a letter received from the Downtown Business Improvement Area dated June 11, 2020, Council agrees to the following: 1. The Town will communicate through its various communication channels, that biking/skateboarding is not permitted on downtown sidewalks; 2. Regular foot patrols by Carleton Place By-law Officers and forwarding a request to OPP for consideration of foot patrols by them to assist in the enforcement of the Town’s sidewalk guidelines; 3. Town signage, in a format to be determined by staff, in the downtown to remind pedestrians of physical distancing measures; and 4. The BIA be permitted to install two (2) flex spaces at locations to be approved by the Town, with the Town agreeing to fund the rental of one (1) flex space with the responsibility for the flex spaces remaining with the BIA; and 5. That the $2,500 of funding for the flex space to be paid by the Town be taken from the $12,000 that Council had previously allocated towards communications for the Downtown Revitalization Project

THAT Council authorizes the expenditure of up to $1,000 for new signage on Bridge Street for the purpose of encouraging motorists to reduce their driving speeds; and THAT the funds for the signs be taken from the $12,000 that had been previously allocated for Downtown Revitalization Project communications.

THAT Council award Contract PW2-2020 for the Reconstruction of High Street and the Rehabilitation of Patterson Crescent to Thomas Cavanagh Construction in the amount of $966,234.46 (includes Town’s net share of HST); and THAT Council authorize staff to proceed with utilizing funds from the Engineering Reserve to fund Construction Inspection Services at an anticipated cost of $48,000.

THAT Council accepts the quote from Arthur J. Gallagher, Insurance Broker for Frank Cowan Insurance for the period June 15, 2020 to January 1, 2021 at the quoted price of $169,875 + PST; and THAT Council authorizes a budget deviation of $40,535 to be funded from the Administration and Water/Sewer reserves.

THAT Council supports the Carleton Place Public Library temporarily relocating to the Active Living Centre at the Train Station while renovations are completed at the Library from late summer 2020 to early winter 2021.

THAT By-law 58-2020 (To Confirm Council Proceedings) be read a first, second and third time and finally passed.

THAT the 13th meeting of the 131st Council be hereby adjourned at 6:59 p.m.